new terms conditions

This contract hereby determines the rights and obligations of QCNS International, on one side, and of the customer, on the other side, while benefiting from the hotel services provided by QCNS International.
The Terms and Conditions represent the integrality of the rights and obligations of the two contract parties, and any other condition that has not been mentioned herein, shall not be subject to the present contract. QCNS International undertakes to identify itself on all the internet sites detained by it, by indicating its registered denomination, address, phone number, and registration number.

QCNS International offers the possibility to book any type of "travel products", which refer to services such as: reservations, sales, rental services and facilities, and to products such as: flight tickets, train tickets, public transportation tickets, hotel services, car rental, organized stays, etc. The term "suppliers" refers to those who provide travel products.
QCNS International provides on all its websites the information concerning all the services and facilities proposed to its customers: comfort, equipment, rates, and itineraries. All the information published on the web sites of QCNS International is provided by suppliers and all responsibility lies with them. QCNS International cannot be held responsible with regard to the information’s content, the messages, the drawings and photographs, or the quality of the services delivered by the suppliers.
QCNS International guarantees the reservation by sending an e-mail consisting of the invoice and the voucher. The customer receives at first an e-mail reviewing the reservation request.
Conditions for the hotel services: in case the hotel chosen by the customer has no availability for the required features and dates, the customer accepts that QCNS International provides a similar alternative for re-accommodation in order to fulfill the reservation requests.

The customer is responsible for performing the administrative formalities to obtain a tourist visa from their residence Consulate or Embassy, and obtaining all his necessary transportation tickets.
QCNS International cannot be held liable for the refusal of a visa or transportation tickets irrespective of refusal reasons. Therefore, if the customer cannot show up on the planned arrival date because of failure to obtain appropriate visa / transportation tickets, the customer’s credit card shall be debited for the amount of the invoice corresponding to the reservation and in accordance with the cancellation conditions (T&C Article 9).
In case a delay shall be noted on the arrival date, as stated on the voucher and invoices issued at the time of the booking, these nights are due and will be charged by QCNS International.

It is understood that the customer who has made a reservation by Internet, phone, or fax, has read and accepted the Terms and Conditions. Consequently, the fact that the reservation has been confirmed can no longer be called into question, except when the provisions of art. 9 are applied.
Upon receipt of the customer’s reservation request by Internet or by telephone, a booking agent from QCNS International shall start processing the request. During the working hours, QCNS International treats the customer’s request instantaneously (QCNS International depends entirely on the suppliers’ response time).

It is the customer’s liability to ensure that the coordinates he provided (telephone number, fax number, e-mail, etc.) at the booking stage are correct such as he will receive the booking’s confirmation. In the event that the customer does not receive the confirmation, it must contact the customer service. QCNS International could not be liable for any errors committed by the client.
The reservation is considered to be valid the moment that a voucher and the confirmation have been issued and/or sent by e-mail or by fax to the customer. These documents will feature the supplier’s coordinates, the reservation period, the applicable unitary rate and the total amount of the stay.
The voucher is the document proving that the customer’s stay is guaranteed by QCNS International. It must be shown upon arrival at the hotel, when the customer must also sign the document sent by QCNS International to the hotel representative.
In order to transmit any supplementary information concerning the already made reservations, QCNS International will contact the customer only once, by phone, fax or e-mail. QCNS International will not be held responsible if the customer cannot be reached on the provided phone number, fax number or e-mail address.
For hotel reservations: in case the hotel is fully booked, the customer accepts that QCNS International finds another hotel, similar to the initial reservation request. Under such circumstances, QCNS International will do its best to find a hotel with the same features as the initial hotel and according to the following criteria: same number of stars, same comfort level, same city when booking in European capitals, or same area when booking in smaller cities/towns.

The prices, displayed in euro, correspond to the rates provided by the suppliers. The prices may vary according to the reservation period: high season period, tourism or any other type of event or according to the particular conditions imposed by the QCNS International partners/suppliers.
The total amount of the reservation includes the room rates, the process fees and the occupancy tax calculated according to the number of persons and nights.
QCNS International cannot be held responsible for constraints that are beyond its control.
Under no circumstances do the cross-border visa taxes enter under the responsibility of QCNS International or its suppliers.

According to each reservation type, the customer shall pay the total amount of the stay either at the moment of the reservation confirmation, or directly to the supplier during the stay at the hotel. QCNS International will add its processing fees services to the total amount. The extra services or products ordered by the customer during the stay have to be paid directly to the supplier. Therefore, it is the supplier's responsibility to charge the customer for all extra products or services used during the stay, and which have not been included in the total amount of the reservation.
The following types of credit card are to be used by the customer for the payment: Visa, Eurocard, Mastercard or American Express.
The customer who makes the reservation must be authorized to make a payment with one of the above mentioned credit card types. QCNS International is free from any responsibility for any payment which is not authorized.
If an inconvenience occurs during the payment process (insufficient funds, declined authorization etc) QCNS International reserves the right to automatically cancel the reservation and declines all responsibility. In case of a reservation whose total amount is equal to or exceeds 1,500 EUR, the credit card will be required only in order to guarantee the reservation and the payment will be made by bank wire.
QCNS International shall pay to the suppliers the amounts charged for the reservations.

Any reservation made by a customer and confirmed by QCNS International via a voucher and confirmation leads to the creation and processing of a personalized customer file.
Any cancellation must be confirmed in writing by e-mail or fax.
A cancellation can be only made prior to the arrival date. Any booking confirmed on any checkin made at the hotel reception is non-refundable.
Cancellation/amendments* policy

6 days or more prior to the arrival date

Cancellation/amendment fees

Total stay – 1 or more nights

15% of the total amount of the reservation

5 days or less prior to the arrival date

Cancellation/amendment fees

Total stay - 1 night

Penalty of 1 night + service fees **

Total stay - 2 or more nights

Penalty of 2 nights + service fees**

* No fees are applied if amended, and the new total amount of the booking exceeds the intial value
** The service fees are calculated from the total amount of the reservation.
There will be no extra charges for any modification made within 24 hours after receiving the booking confirmation.
In case the above-mentioned conditions shall not be applicable, due to reasons beyond QCNS International control, QCNS International shall inform the client about the applicable special cancellation conditions during the booking process.
QCNS International services shall register and treat all the amendment requests, even the late submitted ones. However, QCNS International cannot guarantee the acceptance of these amendments. In case the amendment cannot be processed, due to reasons beyond QCNS International control, the client can either accept the initial booking, or cancel it, according the cancellation conditions.
The client agrees that QCNS International cannot be responsible for the re-accommodation situations, out of its control. Thus, in case of overbooking or other types of special situations that lead QCNS International to re-accommodate the client, QCNS International undertakes to provide to the client a similar alternative to the initial booking (equivalent standing, equivalent comfort conditions, same period, same area). In case the client decides to refuse the alternative duly provided by QCNS International, he simultaneously renounces to his right to claim any indemnifications.
If the client does not show up on the scheduled date, QCNS International will charge a fee equal to two-nights' accommodation price in case of a booking made for two nights or more and a fee equal to one-night's accommodation price in case of a one-night booking.
QCNS International declines its responsibility to refund the client, unless they notify in written (mail, fax) that they did not check in at hotel reception, on the scheduled date.

All the hotels indicated by QCNS International as “Best Deals” or "Promotional Offers" are subject to particular conditions. These hotels have promotional offers which enable the customer to benefit from a discount from the room rates. The discount will be calculated according to the in force room rates. These conditions prevail on the defined period.
The customer will be debited the whole amount of the reservation and the processing fees, as indicated in article 8.
In order to benefit from promotional rates, the customer shall not be able to modify the reservation period. The reservations made at promotional rates are not subject to the cancellation/amendments conditions of article 9. In case the customer cancels a reservation made for the promotional rates period, referred to as "Best Deals" and "Promotional Offers," the customer shall neither dispute nor oppose to the debiting of the credit card for the entire stay, as well as to the service fees charged by QCNS International. The above-mentioned condition shall also apply in case of a no-show.

In case of a cancellation or amendment, which implies a reduced price compared to the initial reservation, a refund shall be processed, after receiving the "refund form" dully filled in and signed by the client.
The refund will be processed within 5-10 weeks once the correct and complete refund form has been received and acknowledged by QCNS International.
All refunds which cannot be processed on the same credit/debit card used for debiting shall be issued by cheque or by wire transfer. In this case, it is the customer’s responsibility to notify QCNS International the new personal bank details.
QCNS International cannot be held responsible for refunds that have been processed on a credit/debit card that is no longer valid, based on refund forms that have been incompletely or wrongfully filled in by the customer. In such case, it is the customer’s responsibility to notify QCNS International at the appropriate time, otherwise QCNS International shall consider itself free of any obligation starting from the moment that the refund has been issued.

In case the customer decides to block his credit card and to solicit his/her bank to proceed his/her request, QCNS International reserves its right to refuse any refund request during the period of the credit card blocking process, until:
(a) QCNS International receives a photocopy of the cancellation form regarding the credit card blocking process, signed by the customer and registered with the customer’s bank;
(b) QCNS International receives a photocopy of the credit card blocking request form (submission of the complaint) signed by the customer and registered with the customer’s bank.
The correspondence between QCNS International and its customers is archived at the booking centre of QCNS International and it can be used as proof in case of a dispute among the parties, in connection with the reservations and the credit card payment of the reservations.
QCNS International shall take legal actions and shall claim damages for all cases of abusive credit card blocking. The invoices payable by credit card are due to QCNS International according to the general Terms and Conditions.

QCNS International provides a customer service to its clients; the customer service can be contacted daily, during working hours, by phone, fax or e-mail, to the correspondence coordinates posted on the web sites. Any information request shall be registered immediately and treated in a timely manner.
Any complaint concerning the hotel services has to be registered on spot, during the first day of the stay. In order to submit a complaint in the abovementioned conditions, the client could either contact QCNS or directly register it at the hotel. Upon request, the hotel shall make available to the customer all the necessary support in order to register its complaint. The communication means shall be provided by the hotel to the client either free of charge or for a certain fee. In the latter situation, QCNS International shall refund the customer all the fees charged for submittal of the complaint (fax, telephone or internet use).
In order to submit any complaint except the ones concerning the hotel services which will be submitted according to the abovementioned procedure, the customer must send a letter by e-mail, fax or mail to the correspondence coordinates posted on the QCNS International websites. Once the complaint is received, QCNS International will automatically send an acknowledgement mail/fax back to the customer. The acknowledgement sent by QCNS International guarantees that the complaint has been registered and it is in process. In case such an acknowledgement is not received in due time, then it is the customer’s responsibility to verify if the complaint letter reached or not QCNS International. The complaints shall be treated within 10 working days from the receipt date.
The customer is entitled to submit a complaint within 10 days from the "check-out" date. Any complaint submitted after the above-mentioned period of time shall be considered null and void; consequently QCNS International declines all responsibility in treating such late complaints.

QCNS International shall not be held responsible for any disputes arising at the hotel regarding: reception, comfort level, rates, availability, quality of the product and services.
All the texts published on our sites and the general Terms and Conditionshave been elaborated in French. In case of dispute, the texts in French shall prevail and shall be the only texts that can be referred to. Any legal action shall be based on the French texts. QCNS International acknowledges that the texts published on all its sites and the general Terms and Conditionsin English, Spanish and all other foreign languages are solely translations of the original French texts.
The parties agree that all disputes that can arise from the present contract shall be subject to the exclusive competency of the Fribourg Canton (Switzerland) law courts and all the taxes and fees shall be covered by the party that files a lawsuit.